Conference PlanningLas Vegas
World-class conference production in the world's premier meeting destination. From 50-person seminars to 5,000-attendee conventions.
Conference Services
Every element of conference production, managed by experienced professionals.
Keynote Production
Speaker sourcing, green room management, teleprompter setup, and stage design for impactful presentations.
Breakout Sessions
Multi-track programming, room assignments, signage, and seamless attendee flow between sessions.
AV & Technology
Complete audio-visual production, livestreaming, hybrid integration, and event apps.
Registration & Check-In
Badge printing, QR check-in systems, attendee tracking, and welcome desk management.
F&B Programming
Catering coordination, networking receptions, sponsored meals, and dietary management.
Hybrid & Virtual
Professional streaming, virtual platforms, remote attendee engagement, and on-demand content.
Las Vegas Conference Venues
Access to every major conference facility in Las Vegas.
Convention Centers
500-10,000+ capacity
Resort Ballrooms
100-3,000 capacity
Unique Venues
50-500 capacity
Conference Planning Process
Strategy Session
Define objectives, target audience, content themes, and success metrics.
Venue & Vendor
Venue sourcing, contract negotiation, and vendor team assembly.
Program Design
Agenda creation, speaker coordination, session planning, and flow optimization.
Production
Technical production, rehearsals, and flawless day-of execution.
Conference Pricing
Planning fees based on event scope. All pricing customized to your needs.
Single-Day Conference
One-day programs up to 200 attendees
- Venue sourcing & booking
- Full AV coordination
- Registration management
- Speaker coordination (up to 5)
- Catering management
- Day-of management team
- Post-event report
Multi-Day Conference
2-3 day programs up to 500 attendees
- Everything in Single-Day
- Multi-track programming
- Breakout room management
- Hotel block coordination
- Networking events
- Sponsor integration
- Mobile event app
- Dedicated project manager
Enterprise Conference
Large-scale 500+ attendee events
- Everything in Multi-Day
- Exhibition/expo management
- VIP programs
- International logistics
- Custom platform development
- Full production team
- 24/7 support
- Comprehensive analytics
What Clients Say
"1,200 attendees, 40 sessions, zero fires. They made our annual conference look easy."
"Our hybrid conference had better engagement than our pre-pandemic in-person events. Incredible execution."
"From venue negotiations to badge printing, they handled everything. We just showed up and keynoted."
Conference Planning FAQ
Las Vegas offers unmatched infrastructure: 200,000+ hotel rooms, world-class convention centers, direct flights from everywhere, and endless entertainment options. Attendance rates are consistently higher for Vegas conferences because people actually want to come.
Our fees cover strategy, venue sourcing, vendor coordination, program design, registration setup, and on-site management. Venue rental, AV equipment, catering, and other vendor costs are separate line items — we negotiate rates and manage the budget transparently.
We partner with top AV production companies that specialize in hybrid events. This includes professional streaming, virtual platform setup, remote attendee engagement features, and on-demand content access. Las Vegas venues have excellent connectivity infrastructure.
Yes. We have relationships with speaker bureaus and can help identify, vet, and book keynotes and session presenters. We also handle speaker logistics: travel, green rooms, AV needs, and rehearsal scheduling.
Ideal timeline is 9-12 months for large conferences (500+), 6-9 months for mid-size (200-500), and 4-6 months for smaller events. We've executed successful conferences in tighter timelines when needed, but more time means better venue options and rates.
We track registration vs. attendance rates, session feedback scores, sponsor satisfaction, social media engagement, and post-event survey results. We provide a comprehensive report analyzing what worked and recommendations for future events.
Request a Conference Quote
Tell us about your conference and we'll create a custom proposal.